Elevate Your SharePoint Document Management:
4 Powerful New Features for the Search & Filter Toolbar
Previously, we've introduced you to three powerful widgets for the Search & Filter Toolbar: Search, Sort, and Filter. Today, we're thrilled to introduce four major additions that will totally change how your team and users find and interact with content in your SharePoint site.
We're rolling out three awesome new widgets—Pagination, Tabs, and Date Filter—plus an upgraded Metadata feature that gives you even more control over SharePoint document management. These enhancements are all about one thing: helping your organization quickly surface the right content exactly when it's needed. Let's take a closer look at what each feature can do for you.
Pagination Widget: Easy and Smooth Content Browsing
Handling large amounts of content can feel overwhelming, but our new Pagination widget makes navigating through your SharePoint documents, files, or content a breeze.
What it does:
The Pagination widget breaks down big sets of data into easy-to-navigate pages. Instead of endlessly scrolling through countless files, users can jump between organized pages with simple controls.
Why it matters for your business:
The Pagination widget will improve your user experience tenfold. It makes handling massive document libraries or files feel like a breeze. To top it off, it is mobile-friendly. Your users will surely love browsing on their phones and tablets.
Pagination is the perfect document management solution. Whether your organization stores thousands of files or manages complex data sets, pagination helps your users find what they need quickly and efficiently.
Tabs Widget: Your Robust Document Control
Sometimes, the best way to find what you need is by neatly organizing your content. Our new Tabs widget lets you group your SharePoint documents and resources into clear, easy-to-navigate categories tailored to your organization's needs.
What it does:
The Tabs widget offers a simple and user-friendly interface that lets users switch between different filtered views of your SharePoint content with just one click. Think of it as having multiple lenses to look at your data from different angles.
Why it matters for your business:
The Pagination widget will improve your user experience tenfold. It makes handling massive document libraries or files feel like a breeze. To top it off, it is mobile-friendly. Your users will surely love browsing on their phones and tablets.
Use the Tabs widget to organize everything from internal policies and training materials to project statuses and team resources. The possibilities are endless, and you can customize it to fit your unique SharePoint document management needs.
Date Filter Widget: Time-Based Document Management System
Not all content ages the same way. Some information is super time-sensitive, while other documents stay relevant for the long haul. Our brand-new Date Filter widget puts the power of time-based searching right into your users' hands.
What it does:
The Date Filter widget lets users easily narrow down search results by creation date, modification date, or any custom date fields you set up. You can pick specific date ranges, choose relative timeframes, or use handy quick filters like "This week" or "This year."
Why it matters for your business:
The tabs widget offers brilliant content segmentation. It's super easy to separate content by department, project, type, or any custom criteria you choose. And it keeps your SharePoint site clean and organized while still giving instant access to all your important files.
Whether you're managing project timelines, dealing with industry regulations, or just need a smarter way to handle your document management, the Date Filter widget ensures your users always find the most relevant, timely content.
Metadata Feature: The Power Behind Document Management
While our new widgets give you a fantastic interface, Metadata is the smart engine that keeps everything running smoothly behind the scenes. This upgraded feature is the backbone of creating dynamic, personalized content experiences that truly elevate your SharePoint document management.
What it does:
Metadata lets you add detailed, structured information to your content—think tags, categories, custom fields, and properties that describe and organize your documents beyond just their titles or content. This rich layer of data powers all the widgets behind the Search & Filter Toolbar, making your document storage and management more efficient.
Why it matters for your business:
With the Date Filter widget, you now have a convenient way to keep your team up to speed. Since your users can filter using any date range, they won't miss important events and crucial announcements. It also enables them to locate documents from specific periods for audits or reviews easily.
Think of metadata as the DNA behind the Search & Filter Toolbar. It fuels smart filtering with the Tabs widget, drives spot-on results in the Date Filter widget, and ensures smooth navigation with the Pagination widget. All this combined delivers a seamless and powerful document management experience that helps your teams collaborate and stay productive.
Getting Started
Ready to elevate your SharePoint document management? If you're already a ShortPoint Designer, these features are now available in your Search & Filter Toolbar starting from ShortPoint SPFx version 8.7.0.0. New to ShortPoint? Now is the perfect time to explore all these features and start leveling up your document management system.
Getting started with the Search & Filter Toolbar is simple:
Install or update to the latest ShortPoint version. Edit a Design Element and switch to the Toolbar tab. Customize and activate the selected widget. Publish and transform your SharePoint sites.
Bringing It All Together: A Powerful Document Management Solution
These four features aren't just individual tools—they're designed to work in harmony, creating a comprehensive content discovery ecosystem for your organization.
Imagine a scenario: Your sales team needs to access the latest product sheets. They click the "Sales Resources" tab (Tabs widget), filter by "This Month" (Date Filter widget), and browse through organized pages of results (Pagination widget)—all powered by the rich metadata you've structured behind the scenes (Metadata feature). The result? Your team finds exactly what they need in seconds, not minutes.
Are you ready to turn this vision into reality? Start your ShortPoint journey today and discover why we're the trusted SharePoint solution for hundreds of Fortune 500 companies and small businesses worldwide. Your dream SharePoint experience is waiting just around the corner.
To learn more about the new Search & Filter Toolbar features, check out our comprehensive guides in the ShortPoint Support Center. You can also reach out to our amazing support team for personalized assistance. At ShortPoint, we're with you every step of the way.
And if you're looking to build your SharePoint intranets in no time, we have a dedicated team of SharePoint Architects who will be happy to assist you. Connect with Custom Design Services today!
Magdalene Mojica
Content Writer, ShortPoint
Magdalene is a Content Writer at ShortPoint. With more than three years of experience dedicated to customer education, she crafts a wide range of resources—from Knowledge Base support articles to insightful blog posts and newsletters. She details what you need to know about ShortPoint to help you build stunning, engaging, and user-friendly SharePoint intranets.